Introduction

The Dutch Inspection Board for Eggs, Poultry and Egg Products (Controle Bureau voor Pluimvee Eieren en Eiproducten, ‘CPE’) in The Netherlands governs all government inspections of the national output of the country’s industry (enforcement of Dutch national and EEC regualtions).

In the last years hundreds of thousands (field) inspections have been performed with EggsFiles™ during which millions of inspection data have been collected and exchanged over the internet often with uploaded file attachments (like foto’s scans of invoices, etc.).

Project Description

For the inspection activities in the field mobile devices (tablets/laptops/Smart phones/UMPC's, etc.) are used to collect audit data with. The data is exchanged over the internet (when or as soon as it is available) to a central database that is kept on a server in house with CPE in Barneveld.

Because there are still quite a lot of areas without internet coverage the Mobile Devices can operate semi connected. This means that if no internet coverage is available data is locally stored and later exchanged with the central system as soon as internet access comes at hand. If internet access on location is available the inspector also has the option to use the on line web modules for entering the inspection/audit data.

Over 25 Inspectors daily inspect locations and enforce national and international regulations (EEC). People at the office run the back office to produce certificates, documents, letters, etc.) in a high volume environment with Peaks between 250 to 300 (field) inspections per day. There are also  many different types of inspections (national and EC) which can all be flexibly configured with/in the system.

when data comes in, the system processes the data following the Business rules that have been defined for the work processes that define the inspection system. Documents (like letters, certificates, reports, etc.) are automatically generated and distributed through SMTP E-mail to inspected sites.

Invoice module & Interface to 3^rd Party financial package

After an inspection has been handled the invoicing module of EggsFiles™ generates advices by translating the financial rules  into invoice lines. An interface exports the invoices into a 3^rd party financial system for further financial handling, etc..

Project & System Details